IEEE Nanotechnology Materials and Devices Conference (NMDC)
Call for Papers

Authors Info

Instructions for Authors

Index: Submission Options / Submission Process / Formatting / Copyright / PDF prep / EDAS Instructions / Help

NMDC offers the following publication options for authors and invited speakers:

NOTE: All authors will have to start with a submission of a text-only Short Abstract (min. 100-200 words max.) for expressing intention to submit a full regular paper and for invited speakers to attend the conference and deliver the invited presentation. These Short Abstracts will be used only for checking that the topic of the paper is within a scope of the conference. Short Abstracts longer than 200 words will not be accepted.

A. Contributed papers submission:

Submission (see Submission Process) starts with a text-only Short Abstract (100-200 words) for review with the following outcomes:

  • Upon this abstract acceptance, expand the abstract into a 4-page review paper in PDF (using the IEEE Manuscript Templates for Conference Proceedings), and then the final paper for the conference Proceedings (in Xplore)
  • Selected papers, in addition, will be invited for submission to the IEEE Transactions on Nanotechnology (TNANO) or the IEEE Nanotechnology Magazine in expanded or otherwise modified version (at least 60% new content) as part of a special issue/section on IEEE NMDC 2018.

B. Special Session Proposal submission:

Proposals for Special Sessions (of 90 minutes, consisting of a 30 minute invited talk followed by 3 papers) are submitted to the Special Session Chair for approval using this form.

In particular, a Special Session proposal will need to include:

  1. Names of Session Organizers with their affiliations and short bios
  2. A short description of the session topic/focus
  3. The invited/lead-in paper title, speaker and Short Abstract
  4. A list of proposed papers: titles, authors, Short Abstracts

Proposal should be submitted to the conference website using this form.

Once approved, the invited speaker and the authors for the proposed papers must submit them to EDAS for processing through the NMDC review process (see section A (for regular 20 minute papers) above and section C (for invited papers) below).

C. Invited presentation submission:

Invited presentations given in program sessions are usually intended to provide an introduction to and review of the session topic. Submission (see Submission Process) starts with a 100-200 word text-only Short Abstract in EDAS of the invited presentation.  This Short Abstract will be used for conference technical program planning and for making sure that the proposed talk is within the scope of the conference. Upon the Short Abstract acceptance the invited speakers have the following options:

  • Do Nothing, the submitted Short Abstract for the invited presentation will become part of the program description but will not appear in the Proceedings (in IEEE Xplore); OR
  • Invited speakers are encouraged to submit a written document that will appear in the Proceeding (in Xplore) – either a 2-page extended abstract or a 4-6 page written paper; or to develop an extended paper for submission to the IEEE Transactions on Nanotechnology (TNANO) and/or the IEEE Nanotechnology Magazine – to be included in a special issue/section on IEEE NMDC 2018, as follows:
    • Submit a 2-page extended PDF abstract (using the conference template) which will appear in the NMDC 2018 Proceedings (in Xplore) but not count as a publication; OR
    • Expand the Short Abstract into a 4-6 page paper for review and inclusion in the NMDC 2018 Proceedings (in Xplore); OR
    • Submit a longer extended paper to TNANO and/or the Magazine to be included in a special issue/section on IEEE NMDC 2018.  The 2-page extended PDF abstract, if one was submitted, will appear in the NMDC 2018 Proceedings (in Xplore) but not count as a publication.

The Invited Speaker must notify the NMDC 2018 Program Committee and/or Publications Committee to exercise these options.

Submission Process

NMDC 2018 is using the EDAS Paper Processing System  system for paper submissions. If you have not used EDAS before, see EDAS Instructions below.

Abstracts and papers need to be prepared using the guidelines in the Formatting section.

Abstracts and Papers must be submitted via the EDAS at See EDAS Instructions for Authors.

Publisher: The Conference Proceedings will be published in IEEE XPlore.

IEEE Conference Authors Open Access (OA) Publishing Requirements:

There are two common forms of OA. The first, referred to as “Gold OA”, is an author‐pays approach. The author (or author’s employer/funding agency) pays a charge to ensure that the final version of an article is made openly available to the public—that is, no subscription is needed to view the article. The second is “Green OA”. In this form of OA, an “as accepted for publication” (that is, not final) version of the article is self‐archived by the author in a public space, such as on a personal Web page or in an institutional repository. Conference authors may post their own versions of their papers as accepted by a conference, to comply with Green OA practice.


Author FAQ:

IEEE Policy:

No Show Policy: Papers will be published in the conference proceedings only if at least one of the authors is officially registered and the paper presented. IEEE reserves the right to exclude a paper from distribution after the conference (e.g., removal from IEEE Xplore) if the paper is not presented at the conference.

Registration: Presenting Authors must register for the conference at the full rate. One registration will cover presentation of up to two papers.

Authorization to publish: IEEE assumes that material presented at its conferences or submitted to its publications is properly available for general dissemination to the audiences these activities are organized to serve. It is the responsibility of the authors, not IEEE, to determine whether disclosure of their material requires the prior consent of other parties and, if so, to obtain it. In order to ensure that the authors are aware of their responsibilities, IEEE Copyright Forms must be collected for all papers accepted for publication.

Plagiarism check: Each paper will be verified using plagiarism checking system(s) to ensure all referenced material is properly cited and not previously published.

Quality: IEEE reserves the right to withhold publishing of proceedings or papers that do not meet the IEEE quality standards.

Paper amendments
Authors can amend their submissions online up until the submission deadline. Login to your account and you can upload a new PDF.


Short Abstracts for contributed papers are 100-200 words as a text document. (See item ‘A’ above) There is no specific format, although the author name(s) and affiliations are required at the top. PDF abstracts are not accepted for contributed papers. PDF abstracts are accepted for invited papers. (See item ‘C’ above) PDF abstracts need to be prepared using the IEEE templates as described below.

Papers need to be prepared using the IEEE Manuscript Templates for Conference Proceedings.

For information on formatting your submission you can refer to the IEEE Author Center at and you can find templates at the IEEE Manuscript Templates for Conference Proceedings at which has standard IEEE Transactions templates for Microsoft Word or LaTeX formats. DO NOT USE A JOURNAL TEMPLATE.

The format for 2-page extended abstracts (aka short papers) and 4-page full papers (manuscript), must follow the IEEE paper template and satisfy the following requirements:

  • Manuscript must be in English
  • Full conference papers must have a ‘premise/process/outcome/conclusion’ structure:
    – Premise (hypothesis): A description of the problem being addressed, and the basic idea to address it. For an applications article, this would be a description of what the application was designed to do.
    – Process (experiments): A description of what the authors actually did.  For an application article, this would be the detail of the application itself; for a design article, the thought process that went in to the design.
    – Outcome (results): What the experiment produced, or how the application performed, or the final design (for a design article).
    – Conclusion: A summary of the lessons learned from the paper.
  • The manuscript must follow IEEE two-column format with single-spaced, ten-point font in the text. The minimum manuscript length is four (4) and the maximum length is five (5) pages (e.g. 4 pages of text and 1 page for references). Papers longer than five pages will not be accepted for publication. All figures, tables, references, etc. are included in the page limit.
  • Papers must be submitted in Portable Document Format (PDF) format.
  • All fonts must be embedded in the PDF file (in Word, create the PDF with “ISO 19005-1 compliant (PDF/A)” option).
  • Authors MUST submit their papers electronically using EDAS as described above.
  • No Bookmarks are allowed in the PDF.
  • No hyperlinks are allowed in the PDF. [In Word to remove all hyperlinks in a document, press CTRL+A to select the entire document and then press CTRL+SHIFT+F9.] (Note: some recent versions of Word insert internal links for footnotes and figures.)
  • To help find margin issues, enable “Show text boundaries” in MS Word. Go into Main/File, then Word Options, then Advanced.  Then check the box under “Show document content” for “Show text boundaries”.  That lets you see where figures are intruding into the margins.  Also, if you reset the margins, you have to select the whole document before you apply “margins.”


Signed IEEE Copyright Forms must be collected for all papers accepted for publication.

NMDC has enabled the EDAS IEEE eCopyright function (ECF). With ECF, authors are redirected to an IEEE web site and fill in the IEEE copyright form on the web. The ECF then reports completion of the web form to EDAS, allowing the author to upload the form. Thus, authors do not have to print, fill out and upload copyright forms manually.

Authors of accepted papers can submit copyright forms via the (c) link in the ‘My Papers’ tab.

Alternatively, IEEE copyright forms can be downloaded in PDF format here and should be uploaded as a separate document with your full paper submission. See for full references.

PDF Preparation

Guidelines for submitting your full final paper PDF

  • Formatting must comply with the stated requirements (see IEEE template).
  • Authors must complete the IEEE Copyright Assignment form.
  • All papers must be checked for plagiarism (performed by EDAS).
  • All papers must be PDF verified, either with the EDAS, or through the IEEE PDF eXpress system before submission.

Using IEEE PDF eXpress

We encourage authors to check their final full papers for NMDC using the IEEE PDF eXpress system before they are submitted to the conference in EDAS. Here are the basic instructions for using PDF eXpress:

  • Dates: Site opens: 2018-06-01; Submission deadline: 2018-08-01.
  • First-time users: Go to Select “New Users – Click Here“, then enter your email address and a memorable password, and the Conference ID 42399X.
  • Previous users: Go to Enter 42399X for the Conference ID, your email address, and enter the password you used for your old account. When you click “Login“, you’ll receive an error saying you need to set up an account. Simply click “Continue“. By entering your previously used email address and password combination, you will enable your old account for access to this conference.
  • You will receive online and email confirmation of successful account setup.
  • For each conference paper, click “Create New Title“.
  • Enter identifying text for the paper (title is recommended).
  • Click “Submit PDF for checking” or “Submit Source Files for Conversion“.
  • Indicate platform, source file type (if applicable), click “Browse” and navigate to file, and click “Upload File“. You will receive online and email confirmation of successful upload.
  • You will receive an email with your Checked PDF or the IEEE PDF eXpress-converted PDF attached. If you submitted a PDF for Checking, the email will show if your file passed or failed.
  • If your PDF submitted fails the check: Submit your source file again by clicking “Try again“, Read the PDF Check Report, then click “The PDF Check Report” in the sidebar to get information on possible solutions, or Request Technical Help through your account.
  • If you are not satisfied with the IEEE PDF eXpress-converted PDF: Resubmit your source file with corrections by clicking “Try again“, or if that fails, “Request a Manual Conversion“through your account.
  • If the PDF submitted passed the check: If the PDF passed, or you are satisfied with your IEEE PDF eXpress-converted PDF, submit your IEEE Xplore compatible PDF using the Submission Process above.

For questions regarding PDF eXpress, you can contact the IEEE Publications Support Center. Also, please see related FAQ at: Please ensure to quote your abstract ID in all correspondence.

EDAS Instructions

Reference: See EDAS Instructions for Authors

EDAS uses a ‘receipt/confirm’ email-based process for creating an account if you don’t have one, and registering to submit a paper.  It is recommended that you register the paper as soon as practical; do not wait until the deadline, in case there are any issues with receiving the EDAS emails and confirmations etc.

To use EDAS, you need to create an EDAS account and then register a lead author for your paper. After your receive the EDAS confirmation, you then will upload the paper.

Your paper will be reviewed and then you will be instructed to upload your final manuscript (aka ‘camera ready’) paper.

  1. Author Registration: Register a “lead author” with EDAS at (if the lead author is not already registered). The lead author will submit the paper. EDAS will send an email with the account password. The author’s email address and the password will be used to access the system to submit the abstract or paper for review and later the final paper. Note: you should name all the authors of the paper at the time of registration.
  2. Change Password Credentials in EDAS (optional). Change the default password to one that is easier to remember.
  3. Short Abstract/Paper Registration: When logged in to EDAS, register your paper and submit the Short Abstract at This is a unique site with EDAS for the NMDC 2018 Conference. Select the appropriate Track for your submission.
    • Register the paper: Provide paper title, keywords, summary content (minimum 10 words, the “paper abstract”) and then paste in your 100-200 word Short Abstract text (the “abstract”). EDAS will use your account info as the primary author.
    • Select the topic(s) with which your paper corresponds.
    • Submit, wait for the paper registration confirmation from the EDAS system. The page will refresh.
    • Authors: Add any secondary author names.
    • Upload Abstract/Paper: EDAS will ask you to Upload the text abstract – although you already did so in step 1. (Later you will upload the PDF of your paper depending on step in the process using the link sent).
    • EDAS will send you a confirmation email with a link to your page registration page where you can manage your paper. You can also access your paper form the ‘My Papers’ menu in your EDAS account.
  4. Review/Final Paper/Manuscript Submission: When your abstract or paper has been accepted by the Program Committee you will receive an email. When you go to the EDAS system it will now prompt you to submit your review or final paper (“manuscript”). Now upload your review or final paper in PDF. Note: you may upload as many times as desired before the deadline.


If you have questions or problems, contact the Program Committee using this form:

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